The Office of Communications wants to publicize your events, accomplishments, activities and publications.
As soon as you know the details, share them with us. We can either implement a tried-and-true publicity plan or craft something unique to meet your special needs.
The first step, though, is to share your stories, events and ideas via the Submission Form.
If this is your first time working on a publicity campaign with us or if you have any questions or concerns, contact:
Cathy Williams
Director of Communications
E-mail: cwilliams@hws.edu
Office: 315-781-3696
Cell: 585-727-6471
or
Mary LeClair
Director of Media Relations
E-mail: mleclair@hws.edu
Office: (315) 781-3697
Home: (315) 539-3050
The Office of Communications will make every attempt to meet your expectations.
It is very important that before scheduling an event, you search for events already scheduled that may conflict with your proposed event and thereby decrease attendance. Be sure to check the campus calendar.
Once you've selected a date and decided on your preferred location (check the online Classroom Reservation System for available rooms, contact Lorraine Heatherly (for academic buildings), Student Life and Leadership at ext. 35123 (for social areas) or Residential Education at ext. 3880 (residence hall lounges) to reserve a space.
Remember that it is your responsibility to contact Buildings and Grounds (ext. 3600) for podiums, tables, the Colleges seals, coat racks and the like; the Help Desk for microphones, audio or video recording, and other related needs; and Catering Services (ext. 3509) if you plan to serve refreshments or provide water for visiting speakers.
Next, fill out the online submission form.
For institutional events that require photographic coverage, contact the Office of Communications (ext. 3540) or fill out the online photography request form as soon as possible.
The sooner we receive the information, the better.
Contact the Herald and WEOS directly if full coverage by the paper or radio station is appropriate.
Calendar of Events: fill out the online submission form at least four days in advance.
Daily Update: complete the online submission form at least 10 days in advance.
Photography Requests: complete the online photography request form at least two weeks in advance. If you need to speak with someone in person, call Mary LeClair at (315) 781-3697.
Faculty and Staff Poster Requests: complete a graphic design request form at least two weeks in advance. Submission of the event form is not a request for a poster.
Student Poster Requests: Students requesting a poster for student-sponsored events should contact the Office of Student Activities at ext. 3513.
Business Cards and Letterhead Requests: submit the appropriate publication request form and fax your order to the appropriate vendor.
WEOS: submit requests to weos@hws.edu at least two days in advance.
Herald: submit all queries to herald@hws.edu at least one week in advance.
Web Updates: complete the appropriate graphic design request form at least one week in advance.