SUMMER HOUSING
Hobart and William Smith students working on campus during the summer are allowed to live in on-campus housing. Recent graduates are not allowed to live in on-campus housing. The cost for the students to live on campus is $65.00 per week.
In order to live on campus, students must provide the Conference and Event Office with the Approval Form (PDF) completed by both the appropriate department head AND the appropriate Dean no later than April 15th. In addition, the department head must state in writing whether the department will be paying the housing cost or the student will be paying the housing cost. If the department is paying the housing cost then an account number must be included in the letter.
Note: Students may be required to change rooms or buildings around maintenance and school start up issues.
What Must Happen First
The Approval Form (PDF) MUST be signed by both the Department head and the Deans’ Office in order for a student to live in on-campus summer housing. Failure of the student to submit this form to the Conferences and Events Office on or before April 15th will result in the denial of on-campus summer housing. Recent graduates are not allowed to live on campus.
After Summer Housing is Confirmed
- Students must go to the Conferences and Events Office, Harris House, 678 S. Main Street to sign a rental agreement and key policy. Students will not be allowed to move into summer residence until the agreement and policy are signed.
- Students will be required to adhere to the Colleges Community Standards.
- Students who are confirmed to stay for the summer will be allowed to stay in their school year residence through commencement and until their summer residence is ready for move-in. Summer students must move from their school year residence to their summer residence between the hours of 8:00 am on Wednesday, May 20th to 4:00 pm on Thursday, May 21st.
- Summer residence keys can be picked up in the Conferences and Events Office from 8:00am – 5:00pm on Wednesday, May 20th.
- All keys from the school year residence must be turned over to the Residential Education Office at 101 St. Clair by 4:00pm on Thursday, May 21st.
- If the keys are not returned by 4:00 p.m. on Thursday, May 21st then a lock change will be issued and a charge for the lock change placed on the student’s account.
- You must plan ahead to make sure this is completed by the above timeline
Early Arrival Information
- Students, including pre-season athletes, requesting to move into permanent school year residence earlier then the allowed date must contact Susan Reece at 101 St. Clair Street via e-mail at reece@hws.edu by 5:00pm on August 1st for approval.
- All permanent school year keys must be picked up in the Residential Education Office at 101 St. Clair.
- All summer residence keys must be returned to the Conferences and Events Office by 4:00pm Thursday, August 6th.
- If the keys are not returned by 4: 00pm on Thursday, August 6th then a lock change will be issued immediately and a charge for the lock change placed on the student’s account.
