Paid Time Off Benefits -

Holidays -

The Colleges recognize the following as the 10 paid holidays during this calendar year. They are:

  • Memorial Day
  • July 4
  • Columbus Day
  • Thanksgiving Day
  • Friday after Thanksgiving
  • Christmas Day
  • Two days in conjunction with Christmas
  • New Year's Day
  • One day in conjunction with New Year's Day

2016 Holidays


Day(s) and Date(s)

Memorial Day

Monday, May 30th

Independence Day

Monday, July 4th

Columbus Day

Monday, October 10th

Thanksgiving Holiday

Thursday, November 24th
Friday, November 25th

Given how the Christmas and New Year holidays fall on the calendar this year, the Colleges will be closed the period beginning the end of the day, Friday, December 23rd and will reopen on Wednesday, January 4, 2017. The schedule for the closing will be as follows:

Christmas Holiday Observance

Monday, December 26th
Tuesday, December 27th
Wednesday, December 28th

Administrative Leave Days

Thursday, December 29th
Friday, December 30th

New Year's Holiday

Monday, January 2nd
Tuesday, January 3rd


Typically, the Colleges do not completely close for holidays during academic terms. If an office, service, or program must remain open on a holiday, salaried employees who are scheduled to work on a holiday will be entitled to schedule a substitute day off during the same academic year. Scheduling is subject to the supervisor’s approval. Such substitute days are not eligible to be carried over from academic year to year or paid upon termination of employment. Certain offices, such as Campus Safety, may have a different holiday schedule or holiday obligations. Employees in these areas will receive information regarding holiday schedules from their supervisors. Administrative staff shall not be eligible for holiday pay unless they have worked their scheduled work day immediately before and immediately after the holiday, except in cases of pre-approved vacation or personal time off, a demonstrated illness, or other emergency not permitting such work.

2016 Ten-Month Employee Schedule -

The break for 10-month employees will commence Monday, June 13, and will end Friday, August 12, returning on Monday, August 15. †Certain offices such as the Library, The College Store, Print Services, and Campus Safety, may have different hours or different 10-month dates.

2016 Summer Hours Program -

For the summer of 2016, the summer leave policy will again provide a reduction of hours during the week. From Monday, June 13 through Friday, August 12, the administrative offices will be open from 8:30 a.m. to 4:00 p.m.; a reduction of one hour per day for a total of 45 hours. This policy applies to all full-time staff who work 37.5 hours per week on a regular basis. A separate e-mail memorandum will be sent shortly to all full-time hourly staff outlining how to complete timesheets during the summer time period. 


2016-2017 Winter Break Schedule

The Human Resources Office will be closed for the Colleges' observed holidays: December 26-28, 2016 and January 2-3, 2017.

On Administrative Leave Days—December 29-30—the Office will be available to employees by calling and leaving a message at 315-781-3312, or by emailing at The HR voicemail and email will be checked twice daily during Administrative Leave Days, and emergencies will be addressed promptly.

HR will return to normal business hours on Wednesday, January 4 at 8:30 a.m.

Following are details of the winter break work schedule:

  • In addition to the Colleges’ observed holidays of December 26-28, 2016, and January 2-3, 2017, the following days have been designated as paid Administrative Leave Days: December 29-30, 2016. Holiday and Administrative Leave Days are extended to benefits eligible employees.
  • Essential service units including Campus Safety and Buildings & Grounds will continue to provide services during the break.

In general, essential services are those that: serve an ongoing critical function; may directly affect the health, safety or quality of life of the campus community; and must be performed during some or all of the Winter Break period. Managers and supervisors will inform employees who are deemed essential during the Winter Break period and discuss how the unit will maintain essential functions.



Hobart and William Smith Colleges,
Geneva, NY 14456
(315) 781-3000

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