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POSITION DESCRIPTION

Assistant Registrar
Registrar's Office

SUMMARY:

The primary function of the Assistant Registrar will be to assist the Registrar with the activities directly related to registration, scheduling, grading, graduation, ad-hoc reporting and electronic record- keeping.

RESPONSIBILITIES:

  • Assists with the coordination of student enrollment services and enrollment reporting.
  • Assists in the planning, organizing, and implementing of all processes pertaining to student registration.
  • Responsible for activating student records in the PeopleSoft Student Record System each semester.
  • Responsible for reclassifying students into the appropriate class year level based on earned credit hours.
  • Supervises activities and provides operational leadership to the staff with regard to student enrollment services.
  • Maintains a good communication network with students, faculty advisors, and staff with regard to registration policies and procedures.
  • Responsible for processing Change of Student Status Forms from the deans' offices.
  • Analyzes data processing reports, identifies problem areas, and takes corrective action as it pertains to student services.
  • Provides enrollment verifications to students, banks, loan agencies, insurance companies, and graduates.
  • Assists with the process of reporting to the National Student Loan Clearinghouse (NSLC).
  • Develops new processes to improve workflow in the areas of student registrations, records, and in support of state and federal reporting.
  • Attends and conducts meetings with college officials, faculty, students, and staff.
  • With other professional staff, shares a responsibility for the general management of the office to insure a high quality, efficient, and friendly delivery of student in-person and on-line services.
  • Responsible for compiling the data and completing all state (NYSED) and federal (IPEDS) reports and assist the registrar with 14-day and census data reporting.
  • Provides reports and support for the Office of Institutional Research.
  • Will be responsible for acquiring a thorough working knowledge of the Colleges‚?? student Information System, academic policies and curricula.
  • Coordinates and oversees the degree application process and assists with Commencement activities.
  • Serves as Veterans Affairs Coordinator.
  • Abides by the rules and regulations according to the Family Educational Rights and Privacy Act (FERPA).
  • Assists with special projects as needed.

QUALIFICATIONS:

Bachelor's degree required. Professional experience in a higher educational setting preferred. Strong interpersonal and communication skills, technical and analytical skills, required. Comfortable with technology especially in the area of data mining, developing and running reports. Willing to engage in institution-wide planning and strategic thinking. Must be detailed oriented, and proficient with MicroSoft Office Suite. Specific experience in a Registrar's Office and with the PeopleSoft Student Information Systems a plus.

OTHER INFORMATION:

This is a full-time, 12-month, benefits-eligible administrative position. Normal hours of work are 8:30AM-5:00PM during the academic year and a possible shorten workweek during the scheduled summer hours time period. Additional hours may be required on occasion. This position description is not all-inclusive, as other tasks or duties may be assigned.

APPLICATION INSTRUCTIONS:

Review of applications will begin immediately and continue until the position is filled. Interested applicants should send a cover letter, resume and the names with contact information for three references to:

Office of Human Resources
Hobart and William Smith Colleges
337 Pulteney Street
Geneva, NY 14456

Or by email to: ferran@hws.edu

EOE

Hobart and William Smith Colleges are committed to attracting and supporting faculty and staff that fully represent the racial, ethnic, and cultural diversity of the nation and actively seek applications from under-represented groups. The Colleges do not discriminate on the basis of race, color, religion, sex, marital status, national origin, age, disability, veteran's status, sexual orientation, gender identity and expression or any other protected status.

Founded as Hobart College for men and William Smith College for women, Hobart and William Smith Colleges today are a highly selective residential liberal arts institution with a single administration, faculty and curriculum but separate dean’s offices, student governments, athletic programs and traditions.  The Colleges are located in a small diverse city in the Finger Lakes region of New York State.  With an enrollment of approximately 2,000, the Colleges offer 62 different majors and minors from which students choose two areas of concentration, one of which must be an interdisciplinary program.  Creative and extensive programs of international study and public service are also at the core of the Colleges’ mission.