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POSITION DESCRIPTION

Secretary
Office of Religious Life

SUMMARY:

Serve as secretary and receptionist; track budgets, manage purchase orders and reimbursements; act as liaison with facilities, housekeeping and events office staff and with music department faculty; supervisor student workers.

RESPONSIBILITIES:

  • Greet visitors and answer phones in a professional and courteous manner.
  • Maintain online reservation calendar for the Chapel and appointment calendar for the Chaplain.
  • Manage MLK Scholarship application and Award nominations process.
  • Order and maintain office and sacristy supplies including linens.
  • Assist Chaplain, Abbe Center director, Roman Catholic priests, Buddhist meditation leader, Quaker community and student religious organizations with communications as needed.
  • Arrange for organ tuning, assist with advertising and programs for monthly Music, Meditation, and Munchies program.
  • Pick up and sort office mail.
  • Assure that the Chapel and Sacristy are in order prior to Chapel events.
  • Prepare bulletins for worship services.
  • Make hospitality arrangements for programs and guest speakers.
  • Supervise student worker.
  • Other duties as assigned.

QUALIFICATIONS:

High school diploma and one to three years of secretarial experience. The ideal candidate will be a highly organized and detail-oriented individual able to maintain a welcoming atmosphere in the office and Chapel. Candidates should possess strong interpersonal skills and enjoy working as a member of an interfaith team. Proficiency with word processing, spreadsheet and presentation software preferably MicroSoft Word, Excel and PowerPoint. Experience with database software, preferably PeopleSoft. Must be able to work with and maintain extremely confidential and sensitive information.

OTHER INFORMATION:

This is a half-time (20 hours per week), 10-month (late August to late June), benefits-eligible administrative hourly paid position. A flexible work schedule will be negotiated with the Chaplain between the hours of 8:00 a.m. and 6:00 p.m. This position description is not all-inclusive, as other tasks or responsibilities may be assigned.

APPLICATION INSTRUCTIONS:

Review of applications will begin immediately and continue until the position is filled. Interested applicants should send a cover letter, resume and the names with contact information of at least three references to:

Office of Human Resources
Hobart and William Smith Colleges
337 Pulteney Street
Geneva, NY 14456
e-mail: ferran@hws.edu
EOE

Hobart and William Smith Colleges are committed to attracting and supporting faculty and staff that fully represent the racial, ethnic, and cultural diversity of the nation and actively seek applications from under-represented groups. The Colleges do not discriminate on the basis of race, color, religion, sex, marital status, national origin, age, disability, veteran's status, sexual orientation, gender identity and expression or any other protected status.

Hobart and William Smith Colleges are a highly selective residential liberal arts institution located in a small, diverse city in the Finger Lakes region of New York State.  With an enrollment of approximately 2,200, the Colleges offer 62 majors and minors from which students choose two areas of concentration, one of which must be an interdisciplinary program.  Creative and extensive programs of international study and public service are also at the core of the Colleges’ mission.