COMMENCEMENT INFORMATION 2017

Letter to Degree Candidates

The Hobart College One Hundred and Ninety-Second Commencement and William Smith College One Hundred and Sixth Commencement will be held on Sunday, May 14, 2017. Students are recommended for a degree upon completion of requirements pertaining to their class. Candidates are personally responsible for satisfactorily completing all degree requirements, academic and financial requirements. (See "Clearance for Graduation"). A student who has no more than two courses outstanding toward degree requirements may participate in commencement exercises.

As you approach the completion of your degree program, you will need information regarding senior week, which begins May 9, with particular emphasis on the May 14 Commencement Exercises. (See "Senior Week Schedule").

Please read the following checklist and retain for guidance and continued reference throughout the graduation process.

This is an occasion where the Colleges take great pride in their students' accomplishments and honor you along with your families, friends and loved ones who also take pride in your achievements. Let this be an honorable and dignified celebration, a memorable and festive day for all of us to enjoy.

To the Classes of 2017, we applaud your efforts in completing degree requirements and wish you continued success in your future endeavors. See you at rehearsal!

With best wishes,
Peter Sarratori
Registrar

Clearance for Graduation

All information regarding academic status comes from the Registrar's Office. Each candidate for graduation is personally responsible for obtaining clearance for graduation from the Registrar. Students are urged to contact the Registrar to determine if they have met all academic requirements. A student who has no more than two courses outstanding toward degree requirements may participate in Commencement Exercises. Degree candidates are recommended to the President and Board of Trustees for approval by faculty vote. Contact the Student Accounts Office at (315) 781-3343 to check on financial requirements.

Federal Stafford Loan and Federal Perkins Loan borrowers are required by the US Department of Education to complete Exit Counseling prior to graduation. All borrowers of Stafford and/or Perkins loans should receive an email with instructions for completing Exit Counseling online. Please contact the Financial Aid Office at (315) 781-3315 with any questions.

Should a student have questions concerning the Commencement Exercises or this correspondence, please do not hesitate to call the Registrar's Office at (315) 781-3651.

Time and Place

Commencement Exercises will be held on the Hobart Quadrangle, Sunday, May 14, 2017. The academic procession will be in straight alphabetical order (not alphabetically by College). The academic procession begins at 10:00 a.m. from Bristol and Winn Seeley Gyms. For details with regard to lining up for the procession, see Assembly of Degree Candidates.

Rain location: Robert A. Bristol Field House ’31/Caird Center for Sports and Recreation.

Rehearsal

Commencement Rehearsal is Friday, May 12, 2017 at 2 p.m. in the Hobart Quadrangle (Rain location: Robert A. Bristol Field House ’31/Caird Center for Sports and Recreation). More information on rehearsal coming soon.

Assembly of Degree Candidates

Plan A: If the weather is bright and sunny or as long as the weather is tolerable, we will hold the Commencement Exercises outdoors on the Hobart Quadrangle. The academic procession will be in straight alphabetical order (not alphabetically by College).  Please proceed as follows:

1.) All MAT Graduate Students and students in the College Experience Program line up in Bristol Gym between 8:30 a.m. and 9:00 a.m.

2.) All Hobart and William Smith graduating seniors with last names that begin with A through K line up in Bristol Gym between 8:30 a.m. and 9:00 a.m. Mike Hanna will be the Student Marshal for this group of students.

3.) All Hobart and William Smith graduating seniors with last names that begin with L through Zline up in Winn-Seeley Gym between 8:30 a.m. and 9:00 a.m. Deb Steward will be the Student Marshal for this group of students.

There will be several individuals available to assist you with robing and lining up in both gymnasiums for the procession into the quad. Graduates will be lining up in alphabetical order. Please keep your place in line. This is very important.

The graduate procession into the quad will start promptly at 10:00 a.m. Graduating seniors lining up in Winn-Seeley will meet up with the MAT graduate students and the graduating seniors lining up in Bristol Gym.

The pipe band will lead first the MAT graduates followed by the students in the College Experience Program, followed by the two lines of graduating seniors (MATs, Students in the College Experience Program and Group A-K on right. Group L-Z on left) and march side by side down the Medbery sidewalk (When the pipe band and the marshals reach halfway through the center aisle of the audience, the lines stop.

The two lines are about eight feet apart and loop around one half of the audience. The faculty then march in a double line between the two lines of graduates and to the applause of the graduates. When the faculty and trustees have all passed through the double line of graduates, the graduates then proceed to their seats (accompanied by ushers).

At the end of the ceremony, the process is reversed. The trustees and faculty exit first through the center aisle. When the faculty marshal reaches the back of the center aisle, the two faculty lines stop. Graduates then exit by marching in a double line between the two lines of faculty (in the center aisle) and to the applause of the faculty. Don't worry, we will review this at rehearsal.

Plan B: New this year, if we implement the rain plan for Commencement, it will be held in the Robert A. Bristol ’31 Field House, and each student will be allotted up to eight (8) tickets for family and friends. Students will get these tickets on Wednesday, May 3, when they pick up their caps and gowns. In this event, please proceed as follows:

Parking will be available in the Medbery parking lot and the Town and Country Plaza. Parking at the Sport and Recreation Center will be reserved for the handicapped and individuals with special needs (permit required). Those who can are urged to park in one of these two places and walk to the field house.

Bus transportation will be available in the event we relocate to the Sport and Recreation Center. Buses will be leaving from the front of the Scandling Center to the Sport and Recreation Center during the two hours prior to the start of the ceremony. Buses will also be available at the end of the ceremony to return individuals to the parking lots at Medbery and the Town and Country Plaza.

Hobart and William Smith undergraduate and graduate students will line up in the Sport and Recreation Center at designated locations on the first floor (behind the nets) surrounding the inner complex.

All graduates will be required to line up between 8:30 a.m. and 9:00 a.m. unless the ceremony is delayed to a later morning time. The academic procession will be in straight alphabetical order (not alphabetically by College)

1.)  All MAT Graduate Students and students in the College Experience Program line up ON THE RIGHT HAND SIDE of the facility behind the nets between 8:30 a.m. and 9:00 a.m. (MATs, Students in the College Experience Program and Group A-K on right.)

2.)  All Hobart and William Smith graduating seniors with last names that begin with A through K line up ON THE RIGHT HAND SIDE of the facility behind the nets between 8:30 a.m. and 9:00 a.m.

3.)  All Hobart and William Smith graduating seniors with last names that begin with L through Z line up line up ON THE LEFT HAND SIDE of the facility behind the nets between 8:30 a.m. and 9:00 a.m.

There will be several individuals available to assist you with robing and lining up. Graduates will be lining up in alphabetical order. Please keep your place in line. This is very important.

Unless the Commencement Ceremony is delayed to a later morning time, we will start the graduate procession promptly at 10:00 a.m.

The pipe band will lead the two lines of graduates (MATs, Students in the College Experience Program and Group A-K on right, Group L-Z on left) and march side by side up the center aisle.  When the pipe band and the marshals reach halfway through the center aisle of the audience, the lines stop.

The procession up the center aisle will be led by the pipe band, followed by the graduate (MAT students and CEP students) followed by the graduating seniors. The faculty marshal (and the faculty) will be followed by the trustee marshal (and the trustees). We will review this at rehearsal.

SPECIAL NOTE TO STUDENTS WHO ARE NOT PLANNING TO ATTEND:Those who are not planning to attend Commencement, please call Jason Welch at 781-3650 ASAP.

All we can do is hope for another pleasant day for this honored and dignified celebration. If the weather is questionable and you are wondering on the morning of Commencement where the exercise will take place, please check the HWS Update for announcements or call 781-3150 for the most recent and up-to-date information with regard to Commencement Exercises. We will also have signs posted early that morning in the Scandling Center and Coxe Hall. Continuous announcements will be made on WEOS and WGVA throughout the morning. Those who have additional questions or concerns with regard to Commencement activities, please call the Registrar's Office at 781-3651.

Admission of Guests and Information on Special Needs

New this year, if we implement the rain plan for Commencement, it will be held in the Robert A. Bristol ’31 Field House, and each student will be allotted up to eight (8) tickets for family and friends. Students will get these tickets on Wednesday, May 3, when they pick up their caps and gowns. If the weather is conducive for Commencement outdoors on the Hobart Quad, there will not be a limit on attendees and tickets will not be required. If guests have any special needs that may require accommodation, please contact the Parents Office at (315) 781-3700 in advance. Accessibility needs can be addressed with regards to parking, on-campus housing and seating at the Commencement Exercises. Also, there will be a sign language interpreter at Commencement.

Broadcast Arrangements

The Commencement exercise will be simulcast in a location to be announced. WHWS 105.7FM (webcast at www.whws.fm) plans to broadcast commencement, beginning at 10:15 a.m. Should weather be inclement, rain plan announcements will also be broadcast between 7 and 9 a.m.

Video and Photography Services

A professional photographer will photograph each senior as he/she receives his/her diploma. You will receive a color proof and order form a few weeks after Commencement. Personalized videotapes and DVDs of Commencement Exercises will be available through IT Services. Contact IT Services to place an order by phone at 315-781-4357, or by email at helpdesk@hws.edu.

 

MORE INFORMATION

VIDEO

Commencement 2017 will be streamed live on Sunday, May 14 starting at 10:30 a.m.

 

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Geneva, NY 14456
(315) 781-3000

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