PARENT INFORMATION - COMMENCEMENT 2018

On Sunday, May 13, 2018, Hobart and William Smith Colleges will celebrate the 107th graduation for William Smith and the 193rd graduation for Hobart. We welcome your participation in the full weekend of events which are detailed below:

  • Announcements, Diploma Frames, Class Rings & College Chairs
    The College Store is your source for announcements/invitations, diploma frames, class rings, and college chairs. Visit the College Store and click on Graduation Items.
    Phone: (315) 781-3449

  • Student Communications
    The College Store contacted students in February with information about caps and gowns and associated fees. Soon, students will be notified about schedules for rehearsals and procedures for assuring correct name pronunciation for Commencement. Students and parents who have outstanding bills, which must be paid before Commencement, will be notified by the Business Office. Should you have any questions regarding your child's eligibility for graduation, please contact the Office of the Registrar directly at (315) 781-3651.

REGISTRATION

A postcard will be mailed to you around the 1st of March letting you know that the registration form is now available online. Families who will stay on campus and/or will purchase meal tickets must preregister by Tuesday, May 8 and must pick up registration materials at the Welcome Desk in the lobby of Scandling Campus Center. The Welcome Desk will be open on Friday, May 11, from 4-8 p.m. and on Saturday, May 12, from 10 a.m. - 4 p.m. Room keys, meal tickets, messages and general information will be available at the Welcome Desk. If you plan to arrive after the desk closes at 4 p.m. on Saturday, please have your son or daughter pick up your tickets and room keys during regular registration hours. Any room keys not picked up by 3:30 p.m. on Saturday will be available at the Campus Safety Office in the Medbery parking lot.

ACCOMMODATIONS

ON CAMPUS HOUSING
Rooms are available for families in residence halls on Friday, Saturday and Sunday nights. These dormitory rooms have two twin beds with shared bathrooms and limited amenities. Linens are included in the cost, yet you may want to bring, extra pillows, larger towels, a fan, and an alarm clock. All rooms are $100/per room/per night and must be reserved by Tuesday, May 8.

LOCAL LODGING and RENTALS
If you are sensitive to heat or have other health-related needs, we encourage you to consider staying at a local hotel, a bed and breakfast, or renting a house. A list of accommodations can be found here.

Please make reservations directly with your hotel of choice. We suggest doing so soon, as rooms are going fast!

MEALS

Meals - on-campus
All meal tickets should be ordered by Tuesday, May 8. Vegetarian and gluten free entrees will be available at all meals. Children five and under eat for free and do not require reservations or tickets for any event. Tickets should be picked up at the Welcome Desk in Scandling Campus Center on Friday, May 11, or Saturday, May 12. All meals will be served in the Great Hall of Saga in the Scandling Campus Center (with the exception of the barbeque). All seniors who purchase a Senior Week Bracelet through Student Activities will be able to enjoy the Senior Family Barbeque on Friday evening. Seniors will enjoy the Saturday Evening Gala Dinner, complimentary, courtesy of Dining Services. Graduating seniors who plan to join their families at the breakfast and luncheon on Sunday must purchase a ticket in advance.

SENIOR FAMILY BARBEQUE/EVENT
6 - 9:30 p.m. Friday, May 11
Stern Lawn
pricing to be offered by March 1

Planned by the Senior Classes of 2018 along with Student Activities, the evening will include a traditional barbeque on Stern Lawn, performances by the campus a cappella groups and a live band. The evening will conclude with a fireworks display. No need to purchase the graduating senior a ticket; the senior week bracelet gains him/her admittance to the barbeque, which will be served from 6 - 8:00 p.m.

CANDLELIGHT DINNER GALA
Parents, Family, Friends and Graduates
Saturday, May 12
pricing to be offered by March 1

This Candlelight Dinner Gala located in the Great Hall of Saga in the Scandling Campus Center includes linen and waited service. The menu features assorted hors d'oeuvres, Caesar salad, tossed salad, steamship round of beef, marinated chicken medallions w/roasted yellow and red peppers, oven roasted potatoes, spanakopita, seasoned medley of fresh vegetables and shrimp scampi, assorted fresh cut fruit, assorted rolls and butter, soft drinks, coffee, tea, and a beautiful dessert bar. To complement your meal, a selection of wines, champagne and beer will be available for purchase. Reservation times are available 6 – 7:30 p.m. Please note your desired dinner reservation time on your registration form. Your graduating student’s Dinner Gala ticket is compliments of our Dining Services – Sodexo.

COMMENCEMENT MORNING BREAKFAST
Parents, Family and Friends
8- 9:30 a.m., Sunday, May 13
pricing to be offered by March 1

Includes: scrambled eggs, French toast with hot syrup, omelets to order, golden brown sausage links, crispy bacon, assorted cold cereals, breakfast potatoes, homemade doughnuts/danish, bagels and cream cheese, fresh fruits and chilled juices, toast and English muffins, coffee, tea and milk.

COMMENCEMENT DAY LUNCHEON
Parents, Family, Friends and Graduates
Immediately following Commencement
pricing to be offered by March 1

Includes: Seasonal soups, London broil with mushrooms, fettuccine alfredo, stir-fried chicken and garden vegetables, ice cream, fresh fruits, a variety of specialty salads, assorted homemade desserts, soft beverages, coffee and tea.

Because of time limitations and fixed costs, all Commencement registration fees and charges are nonrefundable.

OTHER

Commencement: If the weather is conducive for Commencement outdoors on the Hobart Quad, there will not be a limit on attendees and tickets will not be required.

Rain Plan: Should the weather be inclement, Commencement exercises will be moved to the Robert A. Bristol '31 Field House at the Caird Center for Sports and Recreation. WGVA (1240 AM and 96.1 FM), WEOS (89.7 and 90.3 FM) and WHWS 105.7 FM will make continuous announcements Sunday morning beginning at 7 a.m. You may also call (315) 781- 3150 or check the HWS Update for the most current information regarding location. Special parking and shuttle services will be made available should the rain plan be implemented.

Broadcast Arrangements: The Commencement exercise will be simulcast in a location to be announced. WHWS 105.7FM (webcast at www.whws.fm) plans to broadcast commencement, beginning at 10:15 a.m. Should weather be inclement, rain plan announcements will also be broadcast between 7 and 9 a.m.

Video and Photography Services: A professional photographer will photograph each senior as he/she receives his/her diploma. You will receive a color proof and order form a few weeks after Commencement. Personalized DVD/Blue Ray Videos of Commencement Exercises will be available through the online registration form or through IT Services. For questions, contact IT Services at 315-781-4357, or by email at helpdesk@hws.edu.

Press releases: Press releases will be sent to the hometown newspaper of graduates after Commencement. As soon as possible prior to Commencement, please email publicity@hws.edu with your hometown newspaper's name, address (e-mail address if they have one) along with a current photo of the graduate.

College Store: The College Store will be open from 9 a.m. to 5:00 p.m. on Friday, May 11 and Saturday, May 12, and from 9 a.m. to 2 p.m. on Sunday, May 13. The store offers personal care items, books, gifts and Hobart and William Smith insignia apparel and memorabilia. The College Store will order and distribute regalia for all graduates. No measurement or payment required. Visit the College Store website, or call (315) 781-3449.

Senior Week Committee: A student Senior Week Committee plans activities for seniors during the week before Commencement. You may call the Student Activities Office with any questions (315) 781-3513.

Special Needs: If you have any special needs that may require accommodation in order to ensure your full participation, please contact the Parents Office at (315) 781-3700. There will be a sign language interpreter at Commencement.


If you have any additional questions regarding Commencement, please contact the Parent Relations Office at (315) 781-3700.

MORE INFORMATION

VIDEO

Commencement 2017 will be streamed live on Sunday, May 14 starting at 10:30 a.m.

 

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Hobart and William Smith Colleges
Geneva, NY 14456
(315) 781-3000

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