IMPORTANT DEADLINES

DROP/ADD

FALL '17: Last Day Sept. 1, 2017
SPRING '18: Last Day Jan. 22, 2018

During fall and spring, students are allowed five (5) class days to drop and add a course. If a student is approved by the instructor to be added into an existing CLOSED course, the statement "add as overload" must be written on the drop/add form and signed by the instructor.

Students are encouraged to discuss changes with their adviser. Signature is needed only if course is closed and instructor is approving add as overload or if course is a "permission only" course.

Contact: Registrar's Office

CHANGE FROM GRADED COURSE TO CREDIT/NO CREDIT/”D” CREDIT COURSE BY END OF 11TH WEEK FOR FALL AND SPRING SEMESTERS


FALL '17: Nov. 10, 2017
SPRING '18: April 6, 2018

Contact: Registrar's Office

OFFICIAL GRADES FOR INCOMPLETES ARE SUBMITTED BY THE INSTRUCTOR TO THE REGISTRAR BY:

SPRING '17: Sept. 8, 2017
FALL '17: February 23, 2018

Incompletes
The incomplete, or “I,” is a temporary grade indicating that a student has been granted permission by the instructor or the dean to complete work for a course after the end of the semester without penalty. A request for an incomplete must be supported with a credible account of the student’s problem and with documents (a note from a physician, for example) wherever appropriate. An instructor may grant an incomplete for any part of the semester’s work except the final examination; only a dean can excuse a student from a final examination.

It is understood by both the student and faculty member that when an incomplete is granted, the student is responsible for submission of work and the faculty member is responsible for submission of the final grade by the deadlines listed below. When a faculty member includes an “I” grade on the grade roster they will also be required to submit the “current” letter grade for the course, calculated including all incomplete work for the course, along with comments indicating what work is incomplete. The student’s transcript will show an “I” for the course until either they complete the remaining work or until the deadline for incompletes passes. Once the completed work has been graded by the faculty member a final grade will be indicated on the transcript. If the deadline passes without an updated grade, the transcript will reflect the “current” letter grade submitted at the time of the incomplete.

For fall semester incompletes, it is required that all outstanding student work be completed and submitted by the fourth week of spring semester and the final grade submitted by the faculty member to the registrar by the end of the sixth week. For spring semester incompletes, it is required that all outstanding student work be completed and submitted by the end of the fall semester drop/add period and the final grade submitted by the faculty member to the registrar by the end of the second week. In the event the student does not complete the outstanding work for the incomplete, the student's grade earned in the course will be determined by the professor, and will include zero credit for any assignments that were not completed (e.g. if the missed assignment is worth 20% of the final grade, the student would receive a zero for that assignment, and the final grade would include that zero score).

An extension in time to complete the work may be granted if a petition is submitted to the appropriate dean’s office on or before the deadline. An accepted petition is an agreement between the student and faculty member that the work will be completed and graded by a specific time, and allows the grade to be changed from “I” to the grade earned. Any student who takes more than two incompletes over three consecutive semesters is reviewed by the Committee on Standards.

Contact: Course Instructor

VOLUNTARY COURSE WITHDRAWAL (By end of 11th week for fall and spring)

FALL '17: Nov. 10, 2017
SPRING '18: April 6, 2018

See Catalogue for specific guidelines.

Contact: Dean's Office

MAJOR DECLARATION

March 2, 2018 – Deadline for Sophomores: Declaration of Major

March 9, 2018 – Deadline for Juniors:

  • Minor or Second Major Declaration
  • Completed Baccalaureate Plan (the Goals Audit Form)

April 20, 2018 - Deadline for Juniors: Major Audit Form

OTHER DEADLINES

Baccalaureate Plan, Goals Audit & Major or Minor Audit
All third year students (juniors) must complete and file prior to spring registration.

Contact: Registrar's Office

Declaration of Major/Minor Forms
All sophomores must file prior to spring semester registration.

Contact: Registrar's Office

Repeating courses
Repeating courses in which a D or F grade was given may be helpful in raising GPA. If a course is repeated, the highest grade will be calculated in the GPA. All grades are recorded on the Official Transcript. Courses repeated at other institutions are not included in the GPA.

Contact: Registrar's Office

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Hobart and William Smith Colleges,
Geneva, NY 14456
(315) 781-3000

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