Loading

GRADE REPORTING

Grades for graduating seniors and MAT students are due to the Registrar by Tuesday, May 13th at midnight in order to finalize GPA calculations, compile the information and data necessary for the faculty to vote on degrees and determine Latin Praise. All senior grades must be processed by this deadline. The faculty vote list will be based on all grades submitted to the Registrar by Tuesday, May 13th at midnight.

If the exam schedule does not allow you to meet this deadline, you may arrange any alternate procedure which seems appropriate in order to evaluate the seniors by this time. Online grade submission will be available via the PeopleSoft Faculty Center beginning Friday, May 9, 2014. All final grades are submitted on-line via the PeopleSoft Faculty Center unless prior arrangements have been made in advance by the Registrar's Office for a printed hard copy grade roster.

Final grades for the other classes (current first years, sophomores and juniors) are due by Saturday, May 17th at midnight. 

On-Line Grade Reporting

Online grading is available to faculty beginning May 9.

VERY IMPORTANT: If issuing grades of I, D, D-, D+, DCR, F or NC, you must indicate a reason/note for these grades (in PeopleSoft) before such grades can be saved and before the grades can be submitted in PeopleSoft. The system will not allow you to submit the grade roster if any of the grades on the grade roster are I, D, D-, D+, DCR, F or NC and DO NOT have a reason indicated.

  1. Go to the Registrar's Web page.
  2. Click on "HWS PeopleSoft Website."
  3. At the login, enter your user ID and password (which is the same as your HWS Network ID and password).
  4. At the Enterprise Menu, click on "Campus Solutions."
  5. Click on "Self Service" option to view available web services.
  6. Click on "Faculty Center" and then "My Schedule" to view your current schedule. (Be sure you are viewing the current term. Change the term if necessary.)
  7. Select the class to grade and click on "Grade Roster" icon.
  8. Grade ALL SENIORS first. Grade Roster Type should be "Final Grade." Approval Status needs to be "Not Reviewed" to enter grades. Enter grades in Roster Grade column. (Use drop down to select grade). SENIOR GRADES ARE DUE BY MIDNIGHT ON TUESDAY, MAY 13.   Note: If your entire section consists of SENIORS only, then change the Approval Status to "Approved."
    IMPORTANT NOTE: If issuing grades of I, D, D-, D+, DCR, F or NC, you must indicate a reason for the grade before such grades can be saved and before the grades can be submitted in PeopleSoft.  The system will not allow you to submit a grade roster if any of the grades on the roster are I, D, D-, D+, DCR, F or NC and DO NOT have a reason indicated.  Follow the system prompts to input this information.  To enter a note/reason, click on "Transcript Note" (2nd tab at the top of the list), then click "Note" in the last column to provide a reason. Enter the text in the designated area. (You are limited to 254 characters. Add any additional notes/reasons by adding new rows using the + sign.) Every time you enter a note, be sure to SAVE FREQUENTLY.  See attached instructions for further detail on this process.  PLEASE DO NOT USE THE BACK ARROW KEY ON YOUR BROWSER when navigating from the “Transcript Note” tab.  This will cause the grades to disappear and not be saved.  ALWAYS USE THE “RETURN TO SEARCH” option when navigating from the Transcript Note tab.  Continue until all students have a grade. Note: It is possible to enter a partial list of grades (which you must save in order to retain your efforts.)
  9. Once grading is completed, click "Save" at the bottom left of the grade roster. When completing the grade input process for all students in the class, be sure to change the Approval Status to "Approved" to enter the remaining grades in the class.
  10. To officially post grades you have saved, the Registrar will run an overnight process (during the grading period) to POST all grades saved. Once grades are posted they appear in the Official Grade column and students can view grades in self service via the PeopleSoft Student Center.
  11. Once grades are posted, a "Request Grade Change" button appears. This will allow you to change an official grade. Select the new grade in Official Grade column and click "Submit" at bottom of page. Success appears next to the new grade.
  12. Click "Cancel" at bottom of page and return to the Grade Roster. (The original grade and the new grade will display).
  13. If you have additional classes to grade, click the "Return" button at the bottom left of the page and repeat steps 7-12.

IMPORTANT!

E-mail Kelly Crawford with Independent Study titles by Saturday, May 17, 2014.

Exam Schedule and Timeline For Grade Submission

Exam Date

Grades Due

Saturday, May 10 exams

Grades due Wednesday, May 14

Sunday, May 11 exams

Grades due Thursday, May 15

Monday, May 12 exams

Grades due Friday, May 16

Tuesday, May 13 exams

Grades due Saturday, May 17

Final deadline -
ALL GRADES DUE MIDNIGHT on Saturday, May 17, 2014.

General Notes Regarding Final Examinations

Faculty may substitute a take-home exam for an in-class final; however, take-home exams should be due no earlier than the exam period scheduled for the course.

The Spring 2014 Semester Exam Schedule is Saturday, May 10 – Tuesday, May 13, 2014. Final Exams are only given during the exam week. Exception to the above must be approved by the Provost.


HELPFUL HINTS