Loading

Preparing for Web Registration


Action 1

Details

Log In

Screen shot of the PeopleSoft Login.

Get familiar with HWS PeopleSoft Website

  • Go to the Registrar's website
  • Click on HWS PeopleSoft Website.
  • At login, enter your user ID and password (which is the same as your HWS Network ID and password.
  • Select "Campus Solutions."
  • Select "Self Service" option and view web services.


Action 2

Details

Hold Section

Screen shot of the hold section.

Go to your Student Center and check for holds.

If you have any holds on your registration, they will appear in the upper right hand corner of your Student Center.

Your ability to register will be restricted if you have an adviser, tuition, health, or financial aid HOLD on your registration. Use the “View Holds” option in the Student Center to check for holds that will keep you from registering for classes.



Action 3

Details

Enrollment Date

Screen shot of Enrollment Dates.

Review the section titled “Enrollment Dates” in your Student Center

Review the section titled “Enrollment Dates” and note there are two appointment times listed. You will have a “Shopping Cart Appointment” and an “Enrollment Appointment” which is specific to your year level/class. Use the “Shopping Cart Appointment” process as a registration planning tool. This functionality allows you to select your course preferences and check for time conflicts, required prerequisites, permission only classes and course repeats prior to actual registration time.



Action 4

Details

Log In

Contact your advisor

Schedule advising appointment with your primary adviser (adviser for the major).

Schedule an appointment with your primary adviser during Advising Week, March 31 - April 4, 2014 to be advised for classes and have the adviser hold removed by your primary adviser to be authorized for registration. All on-campus students must have adviser hold released by their primary adviser at the completion of scheduled advising session in order to begin loading the shopping cart and validating course selections via the Student Center prior to assigned enrollment appointment time. This is very important! Students participating in HWS domestic and abroad programs must contact their adviser to be advised for classes; however the adviser hold will not be applied.



Action 5

Details

Shopping Cart

Screen shot of Student Center.

Begin loading your shopping cart

During March 31 - April 4, 2014 begin loading your shopping cart after the adviser hold has been released. Go to your Student Center, click on “plan” and begin loading your shopping cart with your course preferences. Once you’ve loaded your shopping cart, click the “validate” button at bottom of page to validate your course selections. This process checks the selected shopping cart courses for time conflict and prerequisite requirements prior to actual registration. Be sure to correct error messages/potential problems that are identified from the validation process before you register. We recommend that students select 3-4 classes at a time when using the validation function. Run this process prior to your actual enrollment appointment time to optimize registration processing time. Please note you are not officially enrolled until you register for the classes in your shopping cart during your assigned enrollment appointment period. Be sure to check prerequisites in Schedule of Classes posted on the Registrar’s web page.



Action 6

Details

Adding Classes

Screen shot of Adding Classes.

Enroll for classes from the Shopping Cart

After you have validated your course selection, you must then register by clicking on the "Enroll" button during your assigned enrollment period.

A student's best chance for getting the classes he or she truly wants is to only select the checkbox for those courses and hitting the "Enroll" button. While it is a good idea to have alternate courses ready to go in your shopping cart, it is not recommended to enroll for more than FOUR courses at a time.



Action 7

Details

Register by student yr. level/class

Each class will have TWO DAYS ONLY to early register for classes. Registration begins at 7:00 a.m. according to the registration schedule below:

STUDENT YR. LEVEL/CLASS
Students who have had a year level classification change will still be allowed to register with their entry class. Check your registration appointment time in your PeopleSoft Student Center.

EARLY REGISTRATION DATES:

Registration for current Registration for current Juniors (Classes of 2015), Graduate MATs and returning seniors (from the classes of 2014).
(Graduate Students in the MAT Program must register in person in the Registrar’s Office).

April 7-8, 2014 ONLY

Registration for current Sophomores (Classes of 2016)

April 9-10, 2014 ONLY

Registration for current First-years (Classes of 2017)

April 15-16, 2014 ONLY



OPEN ENROLLMENT PERIOD:

OPEN ENROLLMENT BEGINS FOR ALL STUDENTS

April 17 - May 23, 2014





Action 8

Details

If you miss the early registration period, you may register during the open enrollment period.

Students are encouraged to utilize the early registration period to increase the likelihood of obtaining your choice of course and/or section. All students will have a second opportunity to register for classes during the open enrollment period which begins on April 17, 2014 and ends on May 23, 2014. REMEMBER - advising is required as part of course registration. You will not be able to register before the designated registration period for your class. Web-registration begins at 7:00 a.m. on the first day of your scheduled registration period (by year level/classification) and is available 24 hours/day during this time period. If you get a delay of greater than 5 minutes after you press the “finish enroll” button, contact the Help Desk at 781-4357 or the Registrar’s Office at 781-3651. Do not get discouraged. Just keep trying.



Action 9

Details

Register for 3-4 full credit classes via the web registration system.

The normal course load for Hobart and William Smith students is eight full-credit courses in an academic year, evenly distributed across the two semesters. Students who wish to register for three or five full credit classes must be in good academic standing. These students must have their advisor send an email with the approval to the appropriate dean. The Dean will then forward that email (with the approval of the advisor and the dean) to the registrar. A hard copy of the emailed approval is maintained in the student’s permanent record file.

Students not in good standing must petition the Committee on Standards with an academic recovery plan to make up courses. The recovery plan should be developed in consultation with and approved by the Committee on Standards. These students need to complete the Unusual Course Load Form available from the Deans’ Offices.

Students who wish to register for more than five full credit classes must complete the Unusual Course Load Form and requires the approval of the Committee on Standards.

Tuition remains the same if a student takes three, four, or five full credit courses in a semester. Additional tuition will be charged for more than five full-credit courses. Approved unusual course load registrations are processed during the published registration period for the semester and continues until the end of the add-drop period.



Action 10

Details

Take the online survey when you are finished registering for classes.

At the completion of your registration, you will be asked to take an on line survey. The survey is designed to provide us with feedback on your registration experience. Your views are very important to us. The information from the survey is used to improve the quality of our registration services.



Learn more about possible course restrictions

When deciding on your courses, check the Schedule of Classes for text-line information and special advising notes directly underneath the course number and title. These notes indicate course prerequisites, schedule notes, courses that are noted "permission only,” “instructor consent required” and any class restrictions or prerequisites. The official Schedule of Classes is posted on the Registrar’s home page: See “The latest Schedule of Courses for Fall 2014.”

Schedule of Classes

Screen shot of Schedule of Classes link.



Register for lab components

Be sure to register for any lab component if it is a co-requisite for the course you plan to take. Students taking a course which requires a lab must take the lab section assigned to that course.



Contact faculty to register for restricted courses

If a course requires permission, you must contact the individual faculty member listed and get written or emailed permission for registration. Registration Forms are available on the forms website.

Forms

Screen shot of the HWS Forms page.



Contact faculty regarding Independent Study and Honors

Independent Study and Honors require written permission from the faculty member (and dept. chairperson for adjunct faculty). Complete a registration form for Independent Study and Honors. Submit the registration form to the Registrar's Office.

Enrollment Date

Screen shot of the HWS Honors page.



Add yourself to the waitlist for closed classes

Waitlisting - If a class is closed and the waitlist is available, a yellow triangle will appear along with a checklist box in your shopping cart. If you wish to be placed on the waitlist, check the box and proceed. There is no notice of enrollment, so check your student center frequently. It is recommended that you enroll in 3-4 courses and waitlist on your preferred class by using the “swap” option to choose a class you want to drop in its place. You will not be automatically enrolled in the class until the system verifies all enrollment eligibility requirements (such as prerequisites are met, no time conflicts, appropriate lab selected, possible instructor consent needed) have been met.

Waitlist Icon

Waitlist Icon



Contact course instructors for overload permits

Course overloads – If you get closed out of a class, you may contact the course instructor for an overload permit. If the request is approved by the instructor, you may be given an assigned permit number which is required to register on-line for the class through the Student Center (These permit numbers will be sent to your HWS email address or given to you by the instructor of the class). You may also use the registration form to register for a class as an overload. In this case, be sure the course instructor writes “OK as overload” on the registration form or indicate the permit number given to you by the instructor of the class.

Shopping Cart

Screen shot of Student Center.



Check web site for classroom assignments

Classroom assignments will be finalized and available on the Web prior to the first day of classes. Check the "My Class Schedule” option one week before the first day of classes.

My Class Schedule

Screen shot of Class Schedule section.



Register for a course for credit/no credit

To register for a course for credit/no credit, at the grading option select “credit/no credit,” then “next.” Proceed to step 2 of 3, then click on “finish enrolling.” Otherwise, all course registrations will be taken for a letter grade.



Contact your adviser regarding off campus study

Registering for an HWS Off Campus program? Please contact your adviser to be advised for classes and to have the adviser hold released for registration authorization. Students participating in a HWS Off-Campus Program Fall 2014 are required to register in person, in the Registrar's office.

Log In

Contact your advisor



Unusual Course Load Policy

The normal course load for Hobart and William Smith students is eight full-credit courses in an academic year, evenly distributed across the two semesters. Students who wish to register for three or five full credit classes must be in good academic standing. These students must have their advisor send an email with the approval to the appropriate dean. The Dean will then forward that email (with the approval of the advisor and the dean) to the registrar. A hard copy of the emailed approval is maintained in the student’s permanent record file.

Students not in good standing must petition the Committee on Standards with an academic recovery plan to make up courses. The recovery plan should be developed in consultation with and approved by the Committee on Standards. These students need to complete the Unusual Course Load Form available from the Deans’ Offices.

Students who wish to register for more than five full credit classes must complete the Unusual Course Load Form and requires the approval of the Committee on Standards.

Tuition remains the same if a student takes three, four, or five full credit courses in a semester. Additional tuition will be charged for more than five full-credit courses. Approved unusual course load registrations are processed during the published registration period for the semester and continues until the end of the add-drop period.

In-Person Registration Procedures

In-person registration is still available to students. Students are required to be advised by their academic adviser and have their adviser hold released by the primary adviser, prior to registration. Registration forms are available on the online forms website. Forms are processed in the Registrar's Office Monday – Friday and during the hours of 8:30 a.m. – 5:00 p.m. according to year level classification and established registration schedule.

Procedure for Registration into 100-Level Classes

Juniors and Seniors may not register into 100 level courses until Sept. 1-5, 2014 (during the drop/add period) with the following exceptions:

  1. Juniors and Seniors can get into a 100-level course if the course is listed as a requirement on an officially declared major or minor, or on a Baccalaureate Audit form as a requirement for a goal. This applies only if there is space in the class, and only if the space is not specifically reserved for First Year Students and Sophomores.
  2. 100-level language courses are open to all students, unless otherwise noted in the schedule of classes.
  3. Any course for which the adviser judges there to be a compelling programmatic reason, with written permission of the adviser and course instructor.

Drop/Add

  1. Fall Semester 2014 Drop/Add week is Sept. 1-5, 2014.
  2. You are encouraged to discuss changes with your adviser in advance. An instructor signature for the course add or for the course drop is not required during the published drop/add period unless the course is CLOSED or the course carries the footnote "permission needed from Instructor."
  3. After Sept. 5, 2014, all initial registrations and drop/adds must be processed with paper forms in the Registrar's Office. To add a course after Sept. 5, 2014, the approval of the Committee on Standards, the course instructor, and the adviser is required. Students who opt to register or drop/add after Sept. 5, 2014, will be charged $75 per course.

Registration by Fax

Registrations-by-fax will only be accepted from students who are studying off-campus and do not have Internet access for Web-registration. Fax: (315) 781-3920.

Graduate Attendee Registration (Aug. 25-29, 2014)

Graduate Attendees must complete the Registration form available on the forms website. Submit completed registration form to the Dean of the College, Smith Hall, Geneva, New York, 14456.

Deregistration

Students may be deregistered from a course prior to the first day of classes if they have already received credit for the course through advanced placement or transfer credit from another institution. Students may also be deregistered from courses prior to the first day of classes if they have not met the required financial obligations to the Colleges at that time, or made arrangements with the Bursar to do so. In the event of deregistration, re-registration is on a space available basis, and students may not be able to re-enter the courses for which they were previously enrolled. Deregistered students who have been cleared by the Bursar may attempt to reregister into their original class schedule before the first day of classes. Students are urged, therefore, to resolve all financial responsibilities within the established deadline.

Attendance the First Class Day

A student may be dropped out of class by the instructor of a course for non-attendance on the first day unless the student has made prior arrangements with the Dean or in extraordinary circumstances beyond the control of the student. Students who register for a course and fail to attend for the remainder of the semester (without properly dropping the course) may be issued a grade of 'F' (FAILURE) for non-attendance.

If you have a question about your Academic Record, Registration, Academic Deadlines or Academic Policies you can call the Office of the Registrar at (315) 781 3651 or visit the Registrar’s website.

Questions about the bill? Call the Bursar at (315) 781-3343 or visit their website.

Questions about financial aid? Call the Office of Financial Aid at (315) 781-3316 or visit their website.

Questions about housing and board plans? Call Office of Residence Education at (315) 781-3880 or visit their website.

If you need assistance, contact the Registrar’s Office at 781-3925, or for technical
assistance call the HELP desk at 781-4357.