HWS: Preparing to Register

Preparing for Web Registration Via the HWS PeopleSoft Web Site

HWS has implemented a new registration system. PIN numbers are no longer needed for registration. Schedule an appointment with your adviser during Advising Week, November 2 - 6, 2009 to be advised for classes and authorized for registration. All on-campus students must have adviser hold released by their adviser at the completion of scheduled advising session in order to access the on line registration system via the Student Center. Students participating in HWS domestic and abroad programs must contact their adviser to be advised for classes; however the adviser hold will not be applied.
Get familiar with the HWS PeopleSoft Website from the Registrar’s Office page and review the several new web services available to you. Use the registration form on the back cover of the registration handbook as an advising worksheet, which will serve as a record of courses you discussed with your adviser. Be sure to check pre-requisites printed in the handbook. The registration form will not be turned in when you web-register. REMEMBER - advising is required as part of course registration. You will not be able to register before the designated registration period for your class. Web-registration begins at 7:00AM on the first day of your scheduled registration day (by year level/classification). See registration dates below.
Students are required to register for four full-credit (1.00) courses. Students who are not registered in four full credit (1.00) courses will have the following text noted on their transcripts: "Student registered for an unauthorized reduced course load for the semester.” Students who have been authorized (by the Committee on Standards) to take a reduced course load will not have this statement added to their transcript.
Your ability to register will be restricted if you have an adviser HOLD on your registration, tuition or financial aid account. Use the “View Holds” option in the Student Center to check for problems that will keep you from registering for classes.
When deciding on your courses, check the Registration Handbook and Schedule of Courses for text-line information and special advising notes directly underneath the course number and title. These notes indicate course prerequisites, schedule notes, courses that are noted "permission only,” “instructor consent required” and any class restrictions or prerequisites. This information is also available on the Registrar’s home page to see the latest Schedule of courses for Spring 2010.”
If a course requires permission, you must contact the individual faculty member listed and get written or emailed permission for registration. You may use the Registration Form on the inside back cover of the Registration Handbook. Submit registration form to the Registrar's Office.
Independent Study and Honors require written permission from the faculty member (and dept. chairperson for adjunct faculty). Complete a registration form for Independent Study and Honors. Submit the registration form to the Registrar's Office.
Be sure to register for any lab component if it is a co-requisite for the course you plan to take. Students taking a course which requires a lab must take the lab section assigned to that course.

Web-Registration Schedule and Procedures

Schedule an appointment with your adviser during Advising Week, November 2 - 6, 2009 to be advised for classes and authorized for registration. All on-campus students must have adviser hold released by their adviser at the completion of scheduled advising session in order to access the on line registration system via the Student Center. Students participating in HWS domestic and abroad programs must contact their adviser to be advised for classes; however the adviser hold will not be applied. PIN numbers are no longer needed for registration.

Important Note: Students may register during or after their scheduled dates, but not before. Each Class has two days to register. See schedule below. The Web registration system opens at 7:00AM according to year level and schedule below:

Registration for Graduate MAT Students & Current Seniors Classes of 2010	begins Nov. 9, 2009
Registration for current Juniors (Classes of 2011)	begins Nov. 11, 2009
Registration for current Sophomores (Classes of 2012)	begins Nov. 13, 2009
Registration for current First Years (Classes of 2013)	begins Nov. 17, 2009

At your assigned registration date, or anytime after, you may access the HWS PeopleSoft Web site from the Registrar’s home page and register for classes. You may register from any location with Internet access 24 hours a day and 7 days a week beginning at your assigned registration date.
Students are encouraged to register on the registration days assigned by year level. Students not registering during their assigned registration days risk the chance of getting closed out of classes.
Students must register for four full-credit (1.00 credit courses) before registering for half (.50 credit) courses. Fifth course registrations are processed in the Registrar's Office during Add/Drop Week (January 20 - 26, 2010) and require prior approval by the Committee on Standards. Students are limited to 4.50 total course credits through Web registration. Additional .50 credit courses beyond the 4.50 maximum must be processed in the Registrar's Office.
Closed Courses- If a course has reached its maximum enrollment when you attempt to register for the course, the system will display a message stating that the course is CLOSED. Your first action should be to find another course. If you must take this particular course, you need to get the required written permission of the instructor with a notation of "OK OVERLOAD" written on the registration form to enter a closed course. Return the form to the Registrar’s Office.
The Schedule of Classes is also available on the Registrar’s Web page, listed as The latest Schedule of Classes Spring 2010.” For real-time information on availability of classes, log into HWS PeopleSoft Web site, click on “self service,” “class search,” and enter the search criteria.
Each student is responsible for the accuracy of his or her course registration. If changes need to be made, return to the “Enrollment Shopping Cart" and to the Drop/Add" section and make the necessary changes.
Classroom assignments will be finalized and available on the Web prior to the first day of classes. Check the "My Class Schedule” option one week before the first day of classes.
To register for a course for credit/no credit, at the grading option select “credit/no credit,” then “next.” Proceed to step 2 of 3, then click on “finish enrolling.” Otherwise, all course registrations will be taken for a letter grade.
Registering For an HWS Off Campus Program? Please contact your adviser to be advised for classes and to have the adviser hold released for registration authorization. Students participating in an HWS Off-Campus Program Spring 2010 are required to register in person, in the Registrar's office.

In-Person Registration Procedures

In-person registration is still available to students. Students are required to be advised by their academic advisers and have their adviser hold released by the primary adviser, prior to registration. Use the Registration Form located on the inside back cover of the Registration Handbook and Schedule of Courses. Forms are processed in the Registrar's Office during the hours of 8:30 a.m. – 5:00 p.m. according to year level classification and established registration schedule.

Procedure for Registration into 100-Level Classes

Juniors and Seniors may not register into 100 level courses until January 20 - 26, 2010 (during the drop/add period) with the following exceptions:

Courses required for a declared major or minor, as indicated by the Major/Minor Declaration Form approved by adviser. This includes courses which are formal prerequisites for courses declared for major or minor.
Courses towards the curricular goals as approved by the adviser.
Courses required for a pre-professional program of study (e.g., courses required for premedical and other health professions, as indicated by the adviser).
All 100 level language courses.
Any course for which the adviser judges there to be a compelling programmatic reason, with written permission of the adviser and course instructor.

Drop/Add (January 20 - 26, 2010)

After your initial registration you may drop and add courses to your schedule at any time using the on-line system until Jan. 26, 2010.
You are encouraged to discuss changes with your adviser in advance. An instructor signature for the course add or for the course drop is no longer required during the published drop/add period unless the course is CLOSED or the course carries the footnote "permission needed from Instructor."
After Jan. 26, 2010, all initial registrations and drop/adds must be processed with paper forms in the Registrar's Office. To add a course after Jan. 26, 2010, the approval of the Committee on Standards, the course instructor, and the adviser is required. Students who opt to register or drop/add after Jan. 26, 2010, will be charged $75 per course.

Registration by Fax

Registrations-by-fax will only be accepted from students who are studying off-campus and do not have Internet access for Web-registration. Fax: (315) 781-3920.

Graduate Attendee Registration (January 20 - 26, 2010)

Graduate Attendees complete registration form located on the inside cover of the Registration Handbook. Submit completed registration form to the Dean of the College, Smith Hall, Geneva New York, 14456.

Deregistration

Students may be deregistered from a course prior to the first day of classes if they have already received credit for the course through advanced placement or transfer credit from another institution.

Students may be deregistered from courses prior to the first day of classes if they have not met the required financial obligations to the Colleges at that time, or made arrangements with the Bursar to do so. In the event of deregistration, re-registration is on a space available basis, and students may not be able to re-enter the courses for which they were previously enrolled. Deregistered students who have been cleared by the Bursar may attempt to reregister into their original class schedule before the first day of classes. Students are urged, therefore, to resolve all financial responsibilities within the established deadline.

Fifth Course Registration (January 20 - 26, 2010)

Students who elect to take a fifth course must get written approval from the Dean prior to registering. Fifth course registration takes place during the first five class days and requires the registration form. Fifth course registrations will not be processed through the Web-registration system.

Attendance the First Class Day

A student may be dropped out of class by the instructor of a course for non-attendance on the first day unless the student has made prior arrangements with the Dean or in extraordinary circumstances beyond the control of the student. Students who register for a course and fail to attend for the remainder of the semester (without properly dropping the course) may be issued a grade of 'F' (FAILURE) for non-attendance.

If you have a question about your Academic Record, Registration, Academic Deadlines or Academic Policies you can call the Office of the Registrar at (315) 781 3651 or visit the Registrar's Web site.

QUESTIONS?