Club leaders,
Use this site to access information and forms relevant to student organizations at HWS.
Student Organization Registration- Required annually for all student organizations.
Event-Space Request- Required form to begin event/activity approval process.
Budget Template- Use this template to create your club budget each semester.
Sample Constitution- For clubs needing to create a new or update an old constitution.
Coach-Advisor Agreement- Required from coaches
Medical Information and Release- Required from each team member
Waiver and Release of Liability- Required from each team member
Check Request Form (Requisition)- Use this form to get a check cut from your HWS account.
Journal Entry- To transfer funds between HWS clubs or departments
Wegaman's Card Application- To check out and purchase goods at Wegman's grocery store
W-9- Tax information required on all vendors before checks may be issued
Purchase Order Form
IMPORTANT! Avoid personal purchases and reimbursements when possible. Use the HWS PO process, Wegman's Card or cash advance for club expenditures.
Except for purchases made at local businesses (excluding Wegmans), students should avoid purchasing goods or services with personal funds. Goods ordered on the internet, via mail or phone must be done through the PeopleSoft Purchase Order (PO) process. See a Student Activities staff member to initiate a PO at least 2 weeks before you need the order.
