Welcome to the Office of Human Resources website.

Human Resources supports the campus community by providing information and services related to employment, compensation, benefits, health & safety, and training.  We are committed to providing professional guidance, consultation, and quality customer service.  As you click through Human Resources website you will find information and the tools to help you be productive and successful at Hobart and William Smith Colleges.

The Office of Human Resources
Gulick Hall, 1st Floor
Monday-Friday 8:30am-5:00pm


Open Enrollment

October 30 - November 13

This year's open enrollment will take place October 30th through November 13th via the HWS benefit portal.

Benefits eligible faculty and staff are able to enroll in or make changes to their benefit elections for the upcoming 2018 calendar year during the Open Enrollment period. To review your benefit elections from last year and to update benefit elections for calendar year 2018 log in to the HWS benefit portal. Paper forms will not be accepted.

Open enrollment closes on November 13th at 11:59 p.m. and you will not be able to make a benefit change until the next Open Enrollment period, unless you have a qualifying event. If you do not elect any changes, your current benefit elections will remain in effect with the exception of flex spending which will terminate effective December 31, 2017.

As a reminder, if you have a remaining balance in your 2017 flex spending accounts you have until June 15, 2018 to submit for reimbursements.

For more information on open enrollment and the benefits available to you, stop by the Benefit Fair on November 2nd 10:00 a.m. - 2:00 p.m. in the Vandervort room or visit the Human Resources Open Enrollment webpage.

AY17-18 Student Employment Authorization (SEA) Online Form is now available

In anticipation of your student employment needs for the new academic year, Human Resources has updated the hiring process and related forms for ease of use and efficiency. The Student Employment Authorization Form is now online and can be found on the Student Employment webpage. Supervisors are now able to complete and submit the SEA forms electronically and will receive confirmation and approval to hire through email notifications. Supervisors should also review the Supervisor section of the Student Employment webpage as there are important informational updates.

Human Resources is here to assist with any student employment needs or questions and can be reached at or by calling x-3312.

Retirement Plan Vendor Townhall

Hobart and William Smith's Retirement Plan Committee has focused on how the Colleges' retirement plan can better support employees' personal savings behaviors and how we can provide useful educational opportunities that help prepare employees for retirement. As part of the Committee's due diligence, we have commenced a Request for Proposal (RFP) for retirement plan recordkeeping and administrative services. Employees are invited to participate in the final selection process of our new retirement plan recordkeeping and administrative services provider. For more details on the RFP process and for details about the town hall meetings, please click here.

2017 HWS Summer Hours Program

For the summer of 2017, the summer leave policy will again provide a reduction of hours during the week. From Monday, June 12 through Friday, August 11, the administrative offices will be open from 8:30 a.m. to 4:00 p.m.; a reduction of one hour per day. This policy applies to all full-time staff who are normally scheduled to work 37.5 hours or more per week. A separate e-mail memorandum will be distributed to all full-time salaried/non-exempt and hourly staff outlining how to complete timesheets during the summer time period.

The 2017 summer break for 10-month employees will begin Monday, June 12, and end Friday, August 11. Certain offices such as the Library, The College Store, Print Services, and Campus Safety, may have different hours or different 10-month start/end dates.

Please direct any questions to or by calling extension 3312. Thank you for a great year and enjoy summer!

New Student Employment webpage

Great news! A Student Employment webpage is now live on the Office of Human Resources website. The Student Employment webpage provides useful information for students, parents, and campus departments interested in hiring student workers. The webpage is a convenient and central place for students to view available opportunities across campus and to learn about what is required of them when working on campus.

If your department is interested in hiring student employees you should contact Jennifer Hughes at or visit the webpage for posting instructions.

Visit the Student Employment website.



Hobart and William Smith Colleges
Geneva, NY 14456
(315) 781-3000

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