Hobart and William Smith Colleges

EMPLOYMENT ELIGIBILITY VERIFICATION (FORM I-9)

In accordance with the Immigration and Nationality Act (INA), the Colleges will only hire and continue to employ U.S. citizens, nationals, and aliens authorized to work for the Colleges. The INA provides that all employers, regardless of size, must verify both employment eligibility and the identity of all individuals hired after November 6, 1986.

Form I-9 (Employment Eligibility Verification Form) has been designated by the Immigration and Naturalization Service (INS) as the form to be used by employers to document compliance with the INA's verification requirements. The Colleges must ensure that a Form I-9 is properly completed for every employee hired after November 6, 1986.

Every new hire must be aware that:

• Section 1 of Form I-9 must be completed on the date of hire.
• Section 2 of Form I-9 must be completed within three business days inclusive of the date of hire. Only original documents will be accepted for verification purposes. Such documents must be provided to a member of the Human Resources staff or to an individual authorized in writing by the Director of Human Resources.

Please review the list of approved documents (PDF).

The Colleges will not request more or different documents than are required in order to complete the Form I-9. The Colleges will honor documents tendered that on their face reasonably appear to be genuine, relate to the employee, and that are acceptable for meeting Form I-9 requirements. The Colleges do not discriminate against aliens authorized to work for the Colleges when making hiring and discharge decisions on account of a protected individual's citizenship status or an individual's national origin. The Colleges will not intimidate or retaliate against any individual because that individual, in relation to the INA nondiscrimination provisions described above, (1) intends to or has filed a complaint or (2) assists with an investigation or hearing.

Hiring department chairs and/or managers should work with the Director of Human Resources to obtain appropriate visa status in cases where the candidate is a non-U.S. citizen.